Job Description

1. Makes stylistic, structural, factual, and grammatical corrections. 2. Writes copy for publication and distribution. Composes other substantive correspondence and written material. 3. Maintains contact with authors, printers, faculty, staff, and others associated with publishing work. Confers with authors on content, form and style. 4. Recommends revisions to manuscripts and illustrations. Performs layout work. Tracks copy through editing and production stages. Coordinates production schedules and ensures that printing deadlines are met. 5. Prepares manuscripts for electronic editing; converts and codes text files. Oversees the preparation of materials for the budget. 6. Monitors expenditures and reconciles financial statements. Formats and maintains spreadsheets, databases, and other internal reports. Determines sources of data. 7. Compiles, synthesizes, and manipulates data. Summarizes findings and writes reports or portions of reports. 8. Formats, keyboards, proofreads, and edits correspondence, press releases, copy, manuscripts, reports, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates and signatures. Determines administrative, facility, and equipment needs for conferences and demonstrations. Assembles and arranges for necessary items. 9. Performs additional clerical functions incidental to office activities, including: greeting visitors, answering and screening phone calls, assessing nature of business, providing assistance, responding to requests for information, screening and responding to mail, coordinating travel arrangements, scheduling and coordinating meetings and appointments, ordering and maintaining inventory of supplies. 10. Oversees, instructs and coordinates the activities of support staff.



Required Skill/ability 1: Demonstrated detail oriented with strong proof reading and editing skills.



Required Skill/ability 2: Proven excellent computer skills. Demonstrated ability with MS Office suite and ability to use databases including TMS (The Museum System). Knowledge of Monday.com preferred by not required.



Required Skill/ability 3: Demonstrated ability to work well under pressure. Duties are deadline driven.



Required Skill/ability 4: Ability to monitor expenses, budget, and reconcile financial statements.



Required Skill/ability 5: Excellent written and oral communication skills. Ability to correspond by email and phone with image owners and others to discuss terms of contracts and other departmental matters.



Work Week: Standard (M-F equal number of hours per day)



Posting Position Title: Publishing Assistant 2



University Job Title: Publications Assistant

BA/BS and two years of related experience in the same job family or in book publishing or related enterprise (magazine publishing, library, bookstore, newspaper, yearbook, public relations); or an equivalent combination of education and experience.

About Yale University

Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.

Connections working at Yale University

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